At MobiLab, we are driven by a passion for delivering exceptional enterprise Cloud Adoption solutions. Our team’s mission is to help businesses transition into Cloud-native organizations, enabling seamless IT transformation. As a Project Management Coordinator, you will be a key face of our team, connecting with customers, gathering requirements, and facilitating the delivery of complex projects while ensuring long-term value and impact.
This role is perfect for professionals with initial experience in project coordination, team assistance, or supporting technical projects. You will be working alongside experts in cloud computing, contributing to high-impact solutions, and enhancing communication between stakeholders. At MobiLab, you’ll experience a culture that values inclusivity, knowledge sharing, and continuous learning while gaining hands-on experience with Cloud-driven transformation projects.
Company Overview
MobiLab is a leading provider of enterprise Cloud Adoption services, focused on helping organizations modernize their infrastructure and maximize data potential. With a team dedicated to innovation, inclusivity, and engineering excellence, we support customers in becoming Cloud-native, fostering growth, and enhancing performance globally.
Location
Aveiro, Portugal – Visa sponsorship available.
Job Description
1. Coordinate project meetings: You will schedule and manage meetings involving team members and stakeholders to ensure clarity and collaboration throughout project phases.
2. Track appointments: Maintain detailed logs of team, customer, and project appointments, ensuring transparency and follow-up actions.
3. Document discussions: Continuously record interviews and meetings, providing structured summaries to support decision-making and project tracking.
4. Support communication flow: Facilitate smooth interactions between sub-projects and different stakeholders, resolving communication gaps and ensuring timely updates.
5. Prepare presentations: Create visually appealing reports, spreadsheets, and project documents using tools like Excel and PowerPoint for client presentations.
6. Capture project metrics: Collect and analyze project data to report on timelines, progress, and efficiency, helping leadership make informed decisions.
7. Assist with deadlines: Work closely with teams to monitor milestones and ensure projects are delivered on time without compromising quality.
8. Reuse documentation: Organize project files and documentation for future reference and use in other projects to maintain consistency and efficiency.
9. Provide technical support: Assist in troubleshooting and providing solutions to streamline project workflows using tools like Jira and Confluence.
10. Foster customer relationships: Communicate clearly with clients through remote and onsite meetings, building trust and ensuring satisfaction.
Key Responsibilities
1. Stakeholder coordination: You’ll act as the central point for communication, aligning priorities between internal teams and external customers to ensure seamless project execution.
2. Meeting management: Oversee the scheduling and facilitation of meetings, making sure that key action points and follow-ups are recorded and addressed promptly.
3. Information documentation: Keep structured and detailed records of discussions and interviews, providing reference material that supports team accountability and project clarity.
4. Communication support: Help maintain consistent and open communication channels across teams, mitigating misunderstandings and delays in project delivery.
5. Reporting and analysis: Prepare comprehensive reports using tools like Excel to showcase project status, resource allocation, and client feedback, driving continuous improvement.
6. Deadline monitoring: Collaborate with project leads to track progress, ensure adherence to schedules, and provide timely alerts about potential risks or bottlenecks.
7. Knowledge sharing: Develop templates and resources that can be reused, ensuring that lessons learned are applied to future projects for increased efficiency.
8. Customer engagement: Build long-term relationships with clients by addressing concerns promptly, facilitating discussions, and ensuring satisfaction through proactive communication.
Requirements
1. Experience: At least 1 year of experience in project coordination, project assistance, or team support within technical environments such as Cloud computing or IT services.
2. Communication: Excellent verbal and written communication skills in English, capable of interacting with clients, stakeholders, and remote teams efficiently.
3. Analytical skills: Ability to process complex information, structure tasks logically, and deliver solutions while working independently in dynamic environments.
4. Tools proficiency: Experience using Atlassian Suite (Jira, Confluence, Trello), O365 (Excel, PowerPoint), and familiarity with modern methodologies like Scrum and Kanban.
5. Cloud knowledge: Strong interest or basic knowledge in Cloud-driven transformation, with a willingness to learn and adapt quickly to new technologies.
6. Problem-solving: Ability to identify gaps, suggest improvements, and handle stressful situations with organizational precision and calm decision-making.
7. Flexibility: Open to handling new challenges, taking feedback constructively, and supporting different teams in a fast-paced project environment.
Salary & Benefits
| Experience Level | Average Annual Salary (EUR) |
|---|---|
| 0–2 years | €28,000 – €35,000 |
| 3–5 years | €35,000 – €45,000 |
| 5+ years | €45,000 – €55,000 |
Benefits
1. Visa sponsorship: Support provided for work authorization and relocation.
2. Public transport: Subsidized transport ticket for commuting convenience.
3. Pension scheme: Access to a structured company pension plan for long-term security.
4. Health insurance: Comprehensive health coverage for employees and dependents.
5. Learning opportunities: Regular access to industry conferences and training sessions.
6. Inclusive culture: Work in a diverse environment that values individuals of all backgrounds.
7. Career growth: Dedicated career development resources to enhance skills and achieve professional milestones.
How to Apply
To apply, submit your updated resume and a cover letter outlining your experience in project coordination and interest in Cloud Adoption to careers@mobilab.com. Shortlisted candidates will be contacted for interviews.
Other Relevant Sections
Professional Development at MobiLab
At MobiLab, we offer mentorship and training programs to help employees expand their technical expertise and leadership skills. Our career development initiatives are designed to nurture talent and empower individuals to grow within the organization.
Work Culture and Diversity
Our culture encourages knowledge sharing, open communication, and inclusivity. We actively promote workplace diversity, ensuring that employees from various backgrounds feel welcomed and valued.
Is this a visa sponsorship job?
Yes, we provide visa sponsorship and relocation support for qualified candidates.
Do I need prior experience in cloud technologies?
Basic knowledge or strong interest in Cloud Adoption is preferred, but we offer training to build expertise.
What tools should I be familiar with?
Experience with Jira, Confluence, Excel, and PowerPoint is highly beneficial.
Is this role fully remote?
The position is based in Aveiro, Portugal, with occasional remote meetings depending on project requirements.
What is the application process?
Submit your resume and cover letter via email, followed by interviews for shortlisted candidates.
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