Part-Time Remote Secretary with Visa Sponsorship

At AXE Technologies, we are seeking a motivated and detail-oriented part-time remote secretary job with visa sponsorship to join one of our client teams. This opportunity is designed for individuals who enjoy balancing administrative and commercial tasks while working in a flexible remote environment. The role part-time remote secretary job with visa sponsorship emphasizes bilingual proficiency in French and English, making it ideal for candidates who thrive in multicultural and professional settings. With visa sponsorship available, this position is an excellent pathway for international candidates aiming to build a rewarding career in administration.
As the right-hand support to the team, you will handle critical tasks ranging from document organization to managing client interactions. You will coordinate projects, ensure smooth communication across departments, and oversee commercial processes such as invoicing and client relations. The role combines versatility, adaptability, and professional growth in a supportive and international work environment.

Company Overview

AXE Technologies is a leading provider of IT and telecom project support, recognized for delivering reliable solutions and exceptional client experiences. The company fosters an inclusive workplace with international opportunities, focusing on innovation, efficiency, and long-term partnerships. By joining AXE Technologies, you contribute to shaping global digital transformation while benefiting from a flexible, remote-friendly culture.

Location

Remote – Open to international applicants with visa sponsorship

Job Description

1. Perform administrative duties such as reception handling, document sorting, and mail processing to ensure seamless office operations.
2. Manage digital records, maintain organized databases, and support project monitoring for efficient task tracking and follow-ups.
3. Draft, edit, and circulate memos, summaries, and professional correspondence in both French and English.
4. Organize and coordinate meetings, appointments, and business travel schedules while supporting HR-related documentation.
5. Monitor office supplies, manage inventory, and ensure proper maintenance of essential equipment.
6. Prepare and issue quotations, invoices, and purchase orders while coordinating payment follow-ups.
7. Process vendor invoices, update sales performance records, and compile detailed statistical reports.
8. Handle client communications by registering orders, sharing updates, and ensuring timely service delivery.
9. Support client relationship management, resolve disputes effectively, and maintain AXE Technologies’ professional image.
10. Collaborate in the development of tailored commercial offers and proposals aligned with client expectations.

Key Responsibilities

1. Administrative Support – Oversee all administrative processes, including calendar management, scheduling, and correspondence, ensuring operational efficiency.
2. Commercial Coordination – Liaise between internal teams, suppliers, and clients to process orders and maintain seamless communication.
3. Document Management – Keep track of physical and digital documents, ensuring proper classification, filing, and retrieval.
4. Financial Assistance – Support in invoice preparation, payment tracking, and reporting to strengthen accounting accuracy.
5. Meeting Organization – Manage meeting logistics, including agendas, materials, and follow-up actions.
6. Client Relations – Build strong client relationships, ensure timely response to inquiries, and resolve issues effectively.
7. Reporting & Statistics – Prepare, maintain, and present statistical data on sales and administrative activities.
8. Cross-Functional Collaboration – Work closely with HR, finance, and project management teams to ensure smooth operations.

Requirements

• Strong written and spoken communication skills in French and English.
• At least 1 year of prior experience in administrative assistance or secretarial roles.
• Proficiency in MS Word, Excel, email, and video conferencing tools.
• Highly organized, detail-oriented, and capable of working independently.
• Flexibility to manage part-time schedules and meet deadlines.
• Experience in client and vendor management is an advantage.
• Open to international applicants with visa sponsorship availability.

Salary & Benefits of part-time remote secretary job with visa sponsorship

Benefits for part-time remote secretary job with visa sponsorship

1. Flexible part-time hours with remote-first culture.
2. Visa sponsorship for qualified international applicants.
3. Professional development opportunities.
4. Exposure to international clients and projects.
5. Work-life balance with flextime options.
6. Inclusive and supportive work culture.
7. Competitive compensation with growth potential.

How to Apply

Send your updated CV and a short motivation message to alienard@axetechnologies.com. Mention your language proficiency and relevant experience. Shortlisted candidates will be contacted directly for the next steps.