Front of House / Administrative Assistant – Berlin, Germany (Visa Sponsorship Opportunity)

Join a global leader in aerospace and technology where innovation, diversity, and excellence meet. We are seeking a Front of House Administrative Assistant Berlin at our Berlin office to support day-to-day operations while providing exceptional service to guests, clients, and colleagues. This role is perfect for someone who thrives in a dynamic environment, loves working with people, and is detail-oriented. You’ll be a vital part of the team, helping manage front desk operations and office support services with professionalism and care.
As a full-time, on-site position, this role offers a chance to build a rewarding career in administration and hospitality while being part of an inclusive and forward-thinking workplace. We offer visa sponsorship for the right candidate, ensuring you have the opportunity to relocate and work in Germany.

Company Overview

At Boeing, we aim to shape the future through innovation, collaboration, and diversity. Our global presence spans more than 65 countries, providing cutting-edge aerospace technology and unmatched services. We are committed to fostering a welcoming, respectful, and inclusive work culture that empowers every employee to succeed and grow professionally while contributing to a sustainable future.

Location

Berlin, Germany – Onsite position with corporate dress code provided.

Job Description (Front of House Administrative Assistant Berlin)

1. Manage Lobby and Office Spaces
   Ensure that the reception area, meeting rooms, and common spaces are clean, organized, and maintained to high standards, delivering a professional environment to visitors and colleagues.
2. Coordinate Meetings and Events
   Assist in scheduling, arranging, and executing meetings, conferences, and guest events, including reserving rooms, ensuring technology setup, and preparing required documentation.
3. Guest Reception and Call Handling
   Act as the first point of contact by greeting guests, managing visitor logs, answering calls, and addressing queries promptly and courteously to enhance customer experience.
4. Mail and Courier Management
   Handle incoming and outgoing mail, packages, and deliveries efficiently, ensuring they are tracked, distributed, and processed according to office policies.
5. Vendor and Office Maintenance Support
   Collaborate with vendors and service providers for office supplies, repairs, and maintenance tasks, ensuring smooth daily operations and a safe working environment.
6. Data Organization and Reporting
   Collect, process, and organize data for administrative reporting, supporting various departments with accurate information and maintaining digital filing systems.
7. Office Supplies and Inventory Management
   Track and manage office supplies such as stationery and kitchen items, placing orders, ensuring availability, and reducing wastage for cost-effective operations.
8. Support Financial Operations
   Assist the finance team with invoice processing, answering queries, and handling basic accounting tasks to ensure smooth financial transactions and record keeping.
9. Safety and Compliance Assistance
   Monitor office spaces for safety hazards, report issues, and support onboarding/offboarding processes to ensure a secure and compliant workplace.
10. Perform Miscellaneous Administrative Tasks
    Provide additional support as required, including document preparation, scheduling, and employee coordination to ensure efficient office functioning.

Key Responsibilities Front of House Administrative Assistant Berlin

1. Front Desk Management
   Serve as the primary representative for the office, ensuring that every interaction with visitors and staff reflects professionalism, warmth, and efficiency.
2. Event Planning Support
   Take charge of organizing and coordinating meetings and events, ensuring logistics, resources, and schedules are aligned for a seamless experience.
3. Communication Handling
   Respond to calls, emails, and visitor requests promptly, ensuring that information is passed along effectively while addressing inquiries or redirecting concerns.
4. Mail Processing and Dispatch
   Oversee all mail and courier activities by ensuring timely dispatch, tracking packages, and organizing correspondence as per organizational protocols.
5. Vendor Coordination
   Work closely with suppliers to maintain office functionality, negotiate service requests, and resolve issues related to facility management.
6. Information Systems Management
   Support the digital organization of data by updating records, managing access permissions, and assisting teams with document management.
7. Administrative Assistance to Finance
   Support the finance team by managing invoices, responding to financial queries, and ensuring compliance with corporate policies and reporting standards.
8. Safety Monitoring and Onboarding Support
   Identify potential hazards, contribute to safety initiatives, and assist new employees with orientation, ensuring a secure and welcoming environment.

Requirements for Front of House Administrative Assistant Berlin

• Language Skills: Excellent written and verbal communication in German and English, with the ability to address diverse audiences.
• Technical Proficiency: Strong knowledge of MS Office (Word, Excel, PowerPoint, SharePoint) to manage administrative tasks efficiently.
• Education: Graduate degree in administration or secretarial studies, or equivalent training in hospitality or office management.
• Experience: Previous experience in multinational companies, hospitality, or travel sectors preferred.
• Time Management: Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Team Collaboration: Strong interpersonal skills with a focus on teamwork and customer satisfaction.
• Organizational Skills: Attention to detail, high productivity, and ability to coordinate multiple administrative functions seamlessly.
• Work Authorization: Must be eligible to work in Germany with valid legal documentation; visa sponsorship provided for selected candidates.

Salary & Benefits in Front of House Administrative Assistant Berlin

Benefits:

1. Visa Sponsorship – We provide assistance with visa processing and relocation support.
2. Health Insurance – Comprehensive medical and dental coverage for employees and dependents.
3. Professional Growth – Training programs and mentorship opportunities to enhance career development.
4. Inclusive Environment – A workplace that embraces diversity and equal opportunity for all employees.
5. Paid Leave – Generous vacation and sick leave policies to support work-life balance.
6. Wellness Programs – Access to fitness activities and wellness initiatives for mental and physical health.
7. Corporate Dress Code – Uniforms provided for a professional and consistent office appearance.

How to Apply for Front of House Administrative Assistant Berlin

Submit your application through our official career portal with an updated resume and cover letter highlighting your experience, skills, and why you’re a perfect fit for this role. Ensure that you attach all required documents for visa processing.

Work Environment in Front of House Administrative Assistant Berlin

Our Berlin office promotes innovation, teamwork, and employee engagement. You’ll collaborate with teams across the globe while contributing to cutting-edge projects in aerospace and technology.

Training and Development of Front of House Administrative Assistant Berlin

We invest in continuous learning by offering workshops, skill development programs, and leadership training that align with both personal and professional aspirations.

Diversity & Inclusion in Front of House Administrative Assistant Berlin

We believe diverse perspectives make us stronger. Our policies ensure fairness, equal opportunity, and support for employees from all backgrounds.

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