Executive Office Administrator – Saudi Arabia (Visa Sponsorship Opportunity)

At Boeing Saudi Arabia, we are at the forefront of innovation and operational excellence. We are seeking a highly motivated and experienced Executive Office Administrator Riyadh to join our Business Support Services team in Saudi Arabia. This role offers a unique opportunity to work in a dynamic environment where collaboration, efficiency, and professionalism drive everyday operations. As the right-hand support to senior leadership, you will be responsible for ensuring smooth office operations while handling complex logistical tasks and fostering positive stakeholder relationships.

The ideal candidate will bring proven expertise in managing administrative operations, coordinating business travel, and facilitating executive schedules. You will have the opportunity to interact with key internal and external stakeholders while ensuring that communication channels, resources, and office management are handled seamlessly. This position is best suited for candidates who are detail-oriented, proactive, and comfortable working independently under minimal supervision. Boeing offers visa sponsorship, allowing international applicants to join our team in Saudi Arabia.

Company Overview: Boeing Saudi Arabia

Boeing Saudi Arabia is a global aerospace leader committed to innovation, technology, and operational excellence. We support customers in more than 65 countries and foster an inclusive work environment. Our team is dedicated to making the world a better place through collaboration, diversity, and unmatched professional growth opportunities.

Location: Riyadh, Saudi Arabia

Job Description: Key Tasks and Functions

1. Manage Domestic and International Travel: Oversee and coordinate all travel arrangements for executives, ensuring seamless bookings, itinerary planning, and expense tracking while adhering to company policies.
2. Expense Reporting and Reconciliation: Generate detailed expense reports and verify corporate credit card transactions to ensure accuracy and timely reimbursements for business-related expenses.
3. Data Compilation and Reporting: Collect and consolidate operational data for management review, providing insightful reports to support executive decision-making and enhance efficiency.
4. Communication Management: Handle incoming and outgoing correspondence including emails, letters, reports, and proposals, ensuring proper distribution and timely responses aligned with organizational priorities.
5. Schedule and Calendar Management: Prioritize and organize executive schedules, meetings, and availability to optimize time management and ensure efficient use of leadership resources.
6. Event Planning and Logistics: Plan and execute senior-level internal and external events, ensuring that all logistical aspects are flawlessly managed to create professional and engaging experiences.
7. Office Supply and Resource Management: Monitor and order office supplies, maintain electronic filing systems, and coordinate with stakeholders to ensure availability and efficient use of resources.
8. Conference Room Scheduling: Manage and maintain conference room availability, ensuring optimal usage and preventing scheduling conflicts that might affect productivity.
9. Stakeholder Engagement: Build relationships with internal teams and external clients, ensuring seamless communication and delegation of tasks, while fostering trust and collaboration.
10. Support to Less Experienced Staff: Provide mentorship and guidance to junior employees, sharing best practices and assisting them in their day-to-day administrative functions.

Key Responsibilities

1. Executive Schedule Coordination: Efficiently manage the work schedule of the President, ensuring meetings, travel, and communication are organized for optimal productivity.
2. Travel Logistics Oversight: Handle all aspects of travel planning including booking flights, accommodations, and transportation while tracking expenses for accurate reporting.
3. Expense Verification and Reporting: Generate and review expense reports, assisting with corporate credit card reconciliations to maintain financial accuracy and compliance.
4. Communication and Documentation: Prepare, edit, and maintain professional communication materials while ensuring that correspondence is handled efficiently and appropriately.
5. Meeting Management: Record minutes, track action items, and ensure follow-ups are completed, supporting smooth communication and task management across teams.
6. Office and Facility Administration: Oversee procurement, maintenance, and supply of office essentials, ensuring that operations run without disruption.
7. Resource Acquisition Support: Collaborate with focal points to ensure necessary office equipment and resources are acquired and maintained for smooth workflows.
8. Emergency Response and Problem Solving: Act as the primary contact during off-hours emergencies, using resourcefulness to address and resolve urgent operational issues.

Requirements

1. Proven Administrative Experience: At least 7 years in office management, executive assistance, or related fields, with a track record of managing complex schedules and logistics.
2. Language Proficiency: Strong written and spoken English communication skills, with the ability to prepare reports, emails, and presentations professionally.
3. Technical Knowledge: Proficient in MS Office Suite including Word, Excel, Outlook, and PowerPoint, with the ability to adapt to new systems and platforms as required.
4. Problem Solving Abilities: Resourceful and independent, capable of resolving issues by applying company policies while navigating operational challenges.
5. Organizational Skills: Demonstrated ability to prioritize tasks, manage multiple projects, and maintain accuracy in fast-paced environments.
6. Office Management Expertise: Familiarity with procurement processes, recordkeeping, and managing supplies to ensure efficient office operations.
7. Event Planning Skills: Experience organizing internal and external meetings or events, including logistics, vendor coordination, and budgeting.
8. Leadership and Mentoring: Ability to guide junior team members, share expertise, and foster a collaborative work environment that encourages learning and development.

Salary & Benefits

Benefits:

1. Visa Sponsorship: Employer provides visa assistance for international hires relocating to Saudi Arabia.
2. Healthcare Coverage: Comprehensive medical and dental plans ensuring employee wellbeing.
3. Annual Leave: Competitive paid leave policy aligned with Saudi labor laws.
4. Professional Development: Access to training programs and certification courses.
5. Flexible Work Environment: Opportunities to balance work responsibilities with personal life.
6. Networking Opportunities: Work in a diverse team with global exposure.
7. Relocation Support: Guidance and limited support for settling into Riyadh, enhancing a smooth transition.

How to Apply

Submit your resume and cover letter through our careers portal before September 22, 2025. Ensure you highlight relevant experience in administrative support, travel coordination, and office management. Selected candidates will be contacted for interviews.

Additional Information: Working Environment & Inclusion

At Boeing, we champion diversity and inclusion. Our teams embrace individuals from all backgrounds, providing accommodations for candidates with disabilities and encouraging a supportive workplace culture that fosters growth and respect.

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